ParaGuard AV Takes Over Brighton for Media360 and PR360 Events
Introduction
ParaGuard AV was entrusted with providing AV support for two high profile events held simultaneously in Brighton; Media360 at The Hilton Metropole and PR360 at The Grand. Both conferences required expert coordination, precise execution, and a high standard of AV delivery to ensure seamless and engaging experiences for attendees. The challenge was to manage these two large scale events, each with its own unique requirements, across two separate venues. ParaGuard AV rose to the occasion, delivering flawless technical support and creating an immersive environment that enhanced the experience for all involved.
The Brief
The client required comprehensive AV services for two large conferences taking place at the same time, each with its own set of demands. These included designing and building custom stage backdrops, setting up high quality projection systems, supporting breakout sessions, and providing exhibitor displays. The key objective was to deliver high impact visual and audio experiences that aligned with the client’s expectations while managing the logistical complexities of supporting two events in different locations.
What Made This Project Unique?
- Managing two events simultaneously in separate venues was the first unique challenge. This required a large scale operation with three truckloads of equipment, a weekend long setup, and rapid room transformations. Despite these complexities, ParaGuard AV was able to execute each aspect seamlessly. Our team handled everything from bespoke stage designs to high-end projection technology, creating a dynamic, professional atmosphere in both venues.
- The bespoke nature of the project stood out as ParaGuard AV not only provided the technical equipment but also handled the in-house design and build of custom stage elements. This included employing high-quality projection systems, such as 30,000-lumen laser projectors, and ensuring that the technology was integrated into each venue to create a polished, seamless event experience.
Our Role
For Media360, held at The Hilton Metropole, ParaGuard AV was tasked with designing and building a bespoke stage backdrop. The setup included a 10m-wide screen, which required precise positioning and deployment of a 30,000-lumen laser projector to deliver crystal clear imagery. The team ensured that the screen height was appropriate, allowing for optimal projection above presenters’ heads. Content delivery included PowerPoint presentations, video playback, and live camera feeds. To support the full experience, three breakout rooms were also equipped with stage sets, PA systems, and full video support.
At PR360, held at The Grand, we employed a different strategy to meet the client’s needs while keeping costs manageable. A 20m-wide backdrop was created using modular “off the shelf” options, which were customised with printed graphics. This solution offered flexibility, ease of setup, and cost efficiency while still delivering a high-impact visual effect. A key element of the AV design was enabling rapid room reconfiguration for breakout sessions, ensuring the rooms were transformed in under 10 minutes with no disruption. Consistent branding across all room setups was also a priority, ensuring a cohesive experience for attendees.
Challenges
The complexity of managing both events at different venues was significant. Key challenges included:
- Coordinating logistics across two separate venues, ensuring no disruption in either
- Managing three trucks of gear and two full AV teams
- Designing quick-change breakout setups at PR360 while maintaining seamless, consistent branding
- Meeting tight deadlines to deliver in-house bespoke staging and projection solutions for Media360
- Ensuring flawless communication and planning to guarantee smooth transitions and execution
Clear communication, detailed planning, and precise coordination were paramount throughout both pre-production and event execution. Our team worked tirelessly to ensure all equipment was delivered and set up on time, with no room for error.
Following the success of the project, the client has chosen to collaborate with ParaGuard AV once again for the upcoming BSG Conference. This ongoing partnership reinforces the company’s reputation as a trusted provider of AV solutions for major scientific and professional events.
Why Paraguard AV?
ParaGuard AV stood out due to our ability to provide flexible, in-house design and high-quality AV solutions. We offered a competitive pricing structure, ensuring that the client received exceptional value for the services provided without compromising on quality. Our expertise in handling simultaneous, logistically demanding events gave the client confidence that we could deliver seamless results across both venues, ensuring that both events ran smoothly and efficiently.
Our focus on detail, coupled with a commitment to excellence, meant that the client could trust us to handle all aspects of the AV requirements. From initial planning through to the final execution, ParaGuard AV’s involvement was instrumental in making both Media360 and PR360 a resounding success.
The Result
Both Media360 and PR360 were delivered without any problems, with the client and attendees praising the flawless execution of the AV support. The technology worked seamlessly across both venues, and the bespoke stage designs enhanced the visual appeal of each event. The quick transformations between breakout sessions at PR360 allowed for a smooth flow, ensuring that attendees had an engaging experience throughout.
The success of these events has led to continued collaboration with the client for future conferences. The positive feedback we received highlights our ability to manage complex, high-pressure events while maintaining high standards of quality and service.